How to Set Up a Conference Call on GoToMeeting

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In the fast-paced business world, effective communication is key to success. Conference calls have become an essential tool for remote collaboration and seamless communication. One popular platform for hosting conference calls is GoToMeeting, which offers a user-friendly interface and a host of features. In this article, we will guide you through the process of setting up a conference call on GoToMeeting, ensuring you can connect with your team or clients effortlessly.

Understanding GoToMeeting

GoToMeeting is a powerful platform designed to simplify remote communication. With its intuitive interface and robust features, it has become a go-to choice for businesses worldwide. Let’s delve into some of the key features and benefits GoToMeeting offers:

  1. Easy Scheduling and Invitations: GoToMeeting allows you to schedule conference calls effortlessly. You can choose the date, time, and duration of the call, and send invitations to participants via email. This ensures everyone is on the same page and ready to join the call.

  2. Seamless Screen Sharing: One of the standout features of GoToMeeting is the ability to share your screen with participants. Whether you need to present slides, demonstrate software, or collaborate on documents, screen sharing enhances the effectiveness of your conference call.

  3. Interactive Collaboration Tools: GoToMeeting provides a range of collaboration tools to enhance engagement during conference calls. Participants can utilize features such as virtual whiteboards, shared notes, and chat functions, fostering a collaborative and productive environment.

Now that we have a grasp of GoToMeeting’s capabilities, let’s dive into the step-by-step process of setting up a conference call on the platform.

Step-by-Step Guide: Setting up a Conference Call on GoToMeeting

Step 1: Creating a GoToMeeting Account

To get started, you need to create an account on GoToMeeting. Follow these simple steps:

  1. Go to the GoToMeeting website and click on the “Sign Up” button.
  2. Provide the required information, such as your name, email address, and desired password.
  3. Follow the prompts to complete the registration process.
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Step 2: Scheduling a Conference Call

Once you have your GoToMeeting account, it’s time to schedule your conference call. Here’s how:

  1. Log in to your GoToMeeting account.
  2. Click on the “Schedule” button or a similar option to initiate the scheduling process.
  3. Fill in the details, including the date, time, duration, and title of the conference call.
  4. Configure any additional settings, such as whether participants can join before the host, and whether to require a meeting password.
  5. Save the scheduled call, and GoToMeeting will generate a unique meeting ID and URL for your conference.

Step 3: Sending Invitations to Participants

Now that you have scheduled the conference call, it’s time to invite participants. Use the following steps:

  1. Locate the scheduled conference within your GoToMeeting account.
  2. Click on the conference details to access the invitation options.
  3. Choose your preferred method of invitation, such as email or calendar integration.
  4. Enter the email addresses of the participants you wish to invite.
  5. Customize the invitation message if desired, and send the invitations.

Step 4: Joining a Conference Call as a Host

As the host, you play a vital role in initiating and managing the conference call. Here’s how to join the call:

  1. At the designated time of the conference call, open your GoToMeeting account.
  2. Locate the scheduled conference and click on the “Join” button.
  3. Follow the prompts to join the conference as the host.
  4. Once connected, you will have access to various controls, such as muting participants, managing screen sharing, and recording the call.

Step 5: Managing Conference Call Settings and Options

During the conference call, you may need to adjust settings or utilize additional features. Here are some options available to you:

  1. Managing Participants: As the host, you have control over participants’ audio and video settings. You can mute or unmute participants, enable or disable their webcams, and manage their access to features like screen sharing.

  2. Screen Sharing: If you need to share your screen during the call, simply click on the screen sharing button within the GoToMeeting interface. You can choose to share your entire screen or specific applications or documents.

  3. Recording the Call: GoToMeeting allows you to record your conference calls for future reference or for participants who couldn’t attend. You can initiate the recording at any time during the call and access the recording afterward.

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Frequently Asked Questions (FAQ)

Here are answers to some common queries regarding conference calls on GoToMeeting:

Q: How many participants can join a conference call?
A: GoToMeeting supports various plans with different participant limits. The basic plan allows up to 150 participants, while higher-tier plans accommodate larger groups.

Q: Can I share my screen during the call?
A: Yes, GoToMeeting offers seamless screen sharing functionality. You can share your entire screen or specific applications with participants.

Q: Is it possible to record the conference call?
A: Absolutely! GoToMeeting provides a recording feature that allows you to capture the entire conference call, including audio, video, and shared screens.

Q: How can I troubleshoot audio or video issues?
A: GoToMeeting offers a comprehensive support system to help you resolve any audio or video issues. You can access troubleshooting guides and contact customer support for assistance.

Tips for a Successful Conference Call

To ensure a smooth and productive conference call experience, consider these valuable tips:

  1. Prepare Ahead: Plan your agenda, gather necessary materials, and send any pre-meeting materials to participants in advance.

  2. Test Your Setup: Before the call, check your audio, video, and screen sharing capabilities to avoid any technical glitches during the conference.

  3. Engage Participants: Encourage active participation by asking questions, seeking input, and creating an inclusive environment for all participants.

  4. Be Concise: Keep your conference call focused and avoid unnecessary tangents or lengthy discussions. Respect everyone’s time and stick to the agenda.


Setting up a conference call on GoToMeeting is a straightforward process that offers a multitude of benefits for remote collaboration. With its user-friendly interface, seamless screen sharing, and interactive collaboration tools, GoToMeeting empowers businesses to communicate effectively, regardless of geographical barriers. By following the step-by-step guide provided in this article, you can effortlessly schedule, invite participants, and manage your conference calls on GoToMeeting. Embrace the power of modern communication tools and unlock the potential of remote collaboration with GoToMeeting today.

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